Q: Who requires a Disclosure and Barring Service (DBS) check at my club?

A: All coaches and Club Welfare Officer’s (CWO’s) are required to have an enhanced check.  Any other member of a club who is in regulated unsupervised activity will be required to liaise with the Head Coach to determine if an enhanced DBS check is required.  Further information on this can be found at: https://www.gov.uk/find-out-dbs-check/y

If you are applying to become a coach, you will need to have a DBS check done before you can receive your coaching qualification and a guide will be sent with your course confirmation letter.

Q: How can I make an application for a DBS check?

A: All applications are now done online using GBG Online Disclosures. Please email Emma Reid at emma.reid@britishjudo.org.uk or contact her on 0121 728 6920 to request log in details to the site, where you will be able to make and submit a DBS application.

Please note, the following are also approved DBS nominators and can be contacted on their @britishjudo.org.uk email addresses:

  • Laurence Kenyon
  • Keith Merrick
  • Joanne Baggs
  • Chris Doherty
  • Nick Shepherd
  • Dermot Heslop
  • Tom Hughes (Welsh Judo)
  • Kelly Macey
  • Dave Horton-Jones
  • Keith Eldridge
  • Justine Lynch

Q: I already have a DBS check through work, can this be accepted?

A: Yes. If your DBS check is an enhanced check in an adult and child workforce or child workforce and you are signed up to the Update Service then you will need to complete a consent form to enable us to perform an online status check. If this is your first check for British Judo you will need to provide your original Disclosure Certificate.

Please see the Update Service user guide and the Consent form for more information about how you can share another DBS check with British Judo.

Q: What should I do when I received my Disclosure Certificate?

A: British Judo uses the online DBS checking system GBG Online Disclosures and so applicants are no longer required to send the hard copy Disclosure Certificate to British Judo Head Office, unless they are requested to. 

For any DBS checks that are flagged as a concern, we will write to the applicant requesting the hard copy Disclosure certificate. You can find the full positive Disclosure process here.

If you lose your DBS certificate the DBS will not be able to issue a replace. If you never received your DBS certificate initially the DBS will reprint it for you. However, this can only be done with six months of the dated printed on the certificate.

Q: How long does a DBS check last for?

A: All DBS checks are valid for three years.

Q: How long does it take to obtain a DBS check?

A: A DBS check can take up to twelve weeks. However, normally it will be between one to three weeks.

Q: What if my DBS application is sensitive?

A: You can contact the DBS sensitive applications team if you’re a transgender applicant and you don’t want to reveal details of your previous identity to a potential employer, or if you have other sensitive issues around your application.

DBS Sensitive applications team
Customer services
PO Box 165
Liverpool
L69 3JD

Q: What if I have a criminal record and my DBS check comes back positive?

A: For information of the process for positive Disclosure Certificates and the British Judo recruitment of ex-offenders policy see below: –

Positive Disclosures Document

Positive Disclosures Flow chart

Ex-offenders policy

Q: Who can I talk to if I have any other questions not answered in these FAQs?

A:

Once you have received the link to your DBS application from a member of BJA staff and have any queries on the application process itself or are experiencing difficulties completing your application, GBG has a dedicated helpline to assist.  Please contact them direct.

The helpdesk telephone number is 0845 251 5000.

Opening times are 8.30am to 5.30pm Monday to Friday.

Alternatively, you can email them at onlinedisclosures@gbgplc.com

Or write to them at: Administration Team, GB Group plc, 1 Wilford Business Park, Ruddington Lane, Nottingham, NG11 7EP

To help you with your application, please find attached links to guidance on ‘How To Get Started’ together with a full ‘Applicants Guide’.

If you require help with your application you can also contact Emma Reid on 0121 728 6920.