Q: Who requires a Disclosure and Barring Service (DBS) check at my club?
All coaches and Club Welfare Officer’s (CWO’s) are required to have an enhanced check. Any other member of a club who is in regulated unsupervised activity will be required to liaise with the Head Coach to determine if an enhanced DBS check is required. Further information on this can be found at: https://www.gov.uk/find-out-dbs-check/y
If you are applying to become a coach, you will need to have a DBS check done before you can receive your coaching
qualification and a guide will be sent with your course confirmation letter.
Q: How can I make an application for a DBS check?
A: All applications are now done online using United Medicare. Email Sharon Hellend to request log in details to the site, where you will be able to make and submit a DBS application.
Q: Who can I ask to do my face-to-face document check?
Please see the applicants guide for a list of ID that you can use for your face-to-face document check.
Q: I already have a DBS check through work, can this be accepted?
A: Yes. If your DBS check is an enhanced check in an adult and child workforce or child workforce and you are signed up to the Update Service then you will need to complete a consent form to enable us to perform an online status check. If this is your first check for British Judo you will need to provide your original Disclosure Certificate.
Please see the Update Service user guide and the
Consent form for more information about how you can share another DBS check with British Judo.
Q: What should I do when I received my Disclosure Certificate?
A: British Judo uses the online DBS checking system (United Medicare) and so applicants are no longer required to send the hardcopy Disclosure Certificate to British Judo Head Office, unless they are requested to.
For any DBS checks that are flagged as a concern, we will write to the applicant requesting the hardcopy Disclosure certificate. You can find the full positive Disclosure process here.
If you lose your DBS certificate the DBS will not be able to issue a replace. If you never received your DBS certificate initially the DBS will reprint it for you. However, this can only be done with six months of the dated printed on the certificate.
Q: How long does a DBS check last for?
A: All DBS checks are valid for three years.
Q: How long does it take to obtain a DBS check?
A: DBS check can take up to eight weeks. However, normally it will be between one to three weeks.
Q: What if my DBS application is sensitive?
A: You can contact the DBS sensitive applications team if you’re a transgender applicant and you don’t want to reveal details of your previous identity to a potential employer, or if you have other sensitive issues around your application.
DBS Sensitive applications team
PO Box 165
Q: What if I have a criminal record and my DBS check comes back positive?
A: For information of the process for positive Disclosure Certificates and the British Judo recruitment of ex-offenders policy see below: –
Q: I am a DBS Checker, how can I login into UCRB to check someone’s DBS check?
Q: Who can I talk to if I have any other questions not answered in these FAQs?
A: The DBS Customers Services Office is open Monday to Friday, 8am to 6pm and on Saturdays from 10am to 5pm.
You can call the DBS Customer Services Office on:
0300 0200 190
0300 0200 191 (through the medium of Welsh)
0300 0200 192 (Minicom)