The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. They do this by searching police records and, in relevant cases, barred list information, before issuing a DBS certificate the applicant.

Carrying out DBS checks is an essential part in ensuring that unsuitable individuals are working in judo in the UK. British Judo insists on all individuals and clubs to obtain a DBS check before working with vulnerable groups and children.

Applying for a DBS check

Firstly you will need to request your login details (these will be sent to you via email or a print-out version can be given by the checker), this can be done through a Club Welfare Officer, British Judo Regional Delivery Officer or by a registered DBS Checker. You can also email quoting your first and second name plus your British Judo Membership number.

Under the workforce section of your enhanced check application, British Judo requires applicant to input ‘child workforce’. However, if you are a coach and you work specifically with vulnerable adults only write ‘adult workforce’ for this section.

An online DBS check can be completed online at Online applicants should be aware that they have 30 days to complete their application once their login details have been issued. Due to the sensitivity of this information, and for security, there is a five minute time out period.

Always ensure that you carefully read through the Applicants User Guide before attempting to complete the application form

British Judo now uses the online DBS checking system so applicants are no longer required to send the Disclosure Certificate into Head Office, unless requested.

For any DBS checks that are flagged as a concern, we will write to the applicant requesting the hardcopy Disclosure certificate. You can find the full positive Disclosure process here.

Updating a DBS Check

DBS checks have a lifespan of 3 years at which point they need to be updated.

The Update Service is an online profile which allows applicants to store multiple DBS Checks. This is beneficial for people who require multiple DBS checks for work, hobbies or charity work they may do.

Once you have signed up to the Update Service you will never have to complete an application form again (subject to required workforce and level of the check).

Applicants have a six week window to sign up to the Update Service, four weeks prior to your application being submitted to the DBS and two weeks after the issue date on your Disclosure Certificate.

You will be required to complete a Consent to Perform a Status Check form to enable us to check your status online.

If your DBS checks holds new information, British Judo will request a copy of your Disclosure certificate from the DBS and follow the Positive Disclosure policy.

For more information about the Update Service click here.