Gaining Clubmark is easier than you think. Clubs need to meet criteria in four key areas. To help you complete these criteria we have supplied a number of templates and useful links to allow you to complete and add to your assessment file. Further guidance can be found in the Clubmark Award Assessment File.

Coaches and Volunteers

Criteria

Evidence Required

Resource(s)

 1.1 There is a minimum of two British Judo licenced Level 2 and above coaches working within the club Please complete coaches section within the Assessment Submission Form Overview of coaching qualifications

Find funding for coaches

1.2 The club has an appointed a Club Welfare Officer (CWO) Please complete CWO details within the Assessment Submission Form
(See also 3.8)
Full details of CWO role

CWO Role Description

Visit NSPCC

Visit CPSU

1.3 The CWO has attended the following two courses:
NSPCC Time To Listen course (run by the BJA) and
Sports Coach UK Safeguarding & Protecting Children course
Please complete CWO registration form and send to the BJA with copies of certificates
(Courses must have been completed within the last 3 years)
Visit NSPCC

Book CWO courses

Visit CPSU

Visit Sport England Club Matters Website

1.4 Coaches and volunteers within the club have role descriptions outlining their responsibilities Please insert outline of your club volunteer structure and role descriptions for each volunteer
(See guidance notes for required roles)
Role Description – Chairperson

Role Description – Secretary

Role Description – Treasurer

Role Description – Welfare Officer

Role Description – Head Junior Coach

Role Description – Assistant Junior Coach

Role Description – Volunteer Coordinator

Coaching and Volunteer –  Sport England Information

1.5 The club has adopted codes of conducts for all coaches, referees and volunteers working within the club Insert copies of codes of conduct Volunteer and Officials Code of Conduct

Coaches Code of Conduct

Safeguarding

Criteria

Evidence Required

Resource(s)

2.1 The club has adopted the British Judo Child Protection Policy and is working towards the procedures laid down Insert copy of committee meeting minutes where policy was adopted, signed by club chairman
(Please also see requirements for 3.3)
British Judo Polices and Procedures

Visit CPSU

Visit NSPCC

2.2 The club has a code of conduct for parents and carers Insert copy of code of conduct Code of Conduct Parents and Carers
2.3 The club has written procedures for dealing with injuries/accidents Insert written procedure AND sample accident report form Incident Procedures Instructions

Incident Report Form

2.4 The club has access to a telephone at all sessions, gradings and competitions Insert signed statement to confirm Statement Form
2.5 Coaches and volunteers have access to First Aid equipment at all club sessions, gradings and competitions Insert signed statement to confirm Statement Form
2.6 The club ensures that all members complete a club membership form. This must request medical information and two emergency contacts Insert copy of club membership form AND statement outlining how information is made accessible for coaches at each session, grading and competition Download Club Membership Form Template
2.7 The club records all junior players taking part in coaching activity on attendance sheets Insert copies of completed attendance registers
2.8 The club has a set of rules for children and young people Insert copy of rules Download a customisable poster displaying your club rules on Club Marketing

Your Club and Community

Criteria Evidence Required Resource(s)
3.1 The club is affiliated to the British Judo and has Public Liability Insurance Insert copy of British Judo club membership certificate Visit BJA Club affiliation page
3.2 The club has an open/non discriminatory constitution that is reviewed annually and comparable to the current British Judo model Insert copy of constitution signed by club chair Club Constitution
3.3 The club has adopted the British Judo Equity Policy and is working towards the procedures laid down Insert copy of committee meeting minutes where policy was adopted, signed by club chairman
Complete Equity section within club action plan (see 4.5)
British Judo Policies and Procedures

Equality and Diversity – Sport England information

3.4 The club has a specific membership category and pricing policy for children and young people Insert copy of club membership form or alternative publicity material that outlines club pricing
3.5 The club has contact with both the County Sports Partnership and Local Authority Insert full contact details of County Sports Partnership and Local Authority contacts CSP Information – Sport England information

Local Authority Information – Sport England information 

Find your CSP

3.6 The club ensures that all coaching and competition takes place within a safe facility Insert copy of completed risk assessment Risk Assessment Form
3.7 The club communicates regularly with its members Insert statement outlining methods of communications and insert examples of recent newsletters, mailings and website articles Visit the Club Marketing Portal to customise and download free posters, flyers and more

Marketing your Club

3.8 The club makes its members aware of the Club Welfare Officer and his/her role Insert signed statement outlining how CWO details are made available to members AND Insert examples. Clubs with websites are required to provide evidence of CWO information being displayed on their site Personalise your FREE CWO poster

Marketing your Club

3.9 The club has established one or more School 2Dojo link Insert signed copy of School 2Dojo link agreement School Club Link

Playing Programme

Criteria

Evidence Required

Resource(s)

4.1 The club has separate junior and senior training Insert copy of club membership leaflet or details of session times
4.2 The club organises British Judo gradings for juniors Insert details of a minimum of five individuals who have participated in a grading in the last 12 months (Please insert copy of grading sheet) British Judo Gradings
4.3 The club provides opportunities for members to attend British Judo competitions Insert details of individuals and competitions attended within the last 12 months (Name, licence number and competition attended)
4.4 The club operates with a recommended player/coach ratio of no more than 20:1 Insert signed statement to confirm
4.5 The club has a 12 month action plan, updated annually, which covers key development areas Insert copy of club action plan
(Please refer to guidance notes for required detail)
Club Development Plan Template

Club Development Support – Sport England information